Tools
Name, annual cost, calculated monthly cost, and number of licenses contracted for each tool.
Tools & licenses
Know exactly how much your company spends on each tool.
Register the tools your company uses, who has access to each one, and track cost by department — without a spreadsheet.
Company overview
Active tools
12
Active licenses
75
Annual spend
US$ 265,560.00
| Department | Headcount | Annual cost | Cost / person |
|---|---|---|---|
| Sales | 24 | US$ 86,400.00 | US$ 300.00/mo |
| Engineering | 31 | US$ 130,200.00 | US$ 350.00/mo |
| Marketing | 12 | US$ 31,680.00 | US$ 220.00/mo |
| Finance | 8 | US$ 17,280.00 | US$ 180.00/mo |
How it works
One simple record for every company tool.
Register the tool, who has access, and what it costs — spend reports are calculated automatically from that.
Licenses
Each person gets one license per tool. When they switch tools or leave the company, the old license is deactivated automatically.
People
Work email, department, team, product, job title, manager, and hire or termination dates for everyone using the tools.
Cost per person
The system works out how much each tool costs per person every month, based on the contracted annual price.
No surprises
Never pay for access someone no longer has.
When someone switches tools or leaves the company, the old license is deactivated automatically — and drops out of the cost calculation.
- A deactivated license keeps a record of the date it was deactivated.
- Anyone who has left the company no longer counts toward cost by department, team, or product.
Reports
Cost grouped by tool, department, team, or product.
See at a glance how much each part of the company spends on tools, always counting only active people with active access.
Salesforce
Department
Sales
42 licenses
US$ 50,400/year
Marketing
8 licenses
US$ 9,600/year
Unused licenses
10 available
US$ 12,000/year